About us

We're a truly international company, fourth largest in our industry and operating across 119 markets. An inclusive, innovative global FMCG business supported by 26,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all.

As we move forward, our consumers will be at the heart of what we do, evolving to needs and expectations and committing to a more meaningful contribution to harm reduction by building a successful NGP business. Integral to our long-term success is our sustainability strategy, behaving responsibly and supporting our ambitions, all underpinned by high governance.

Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we’re fully committed to creating and maintaining an environment that celebrates and respects difference.

The role

We have an exciting role for an experienced and resourceful Learning Co-ordinator to support in the co-ordination and management of our team requirements.

The successfully candidate will be an excellent team player, extremely organised and have critical thinking and problem-solving capabilities. We are looking for a candidate who is adept with PO management and budget tracking, and who understands the myriad of complexities involved in changing dairy arrangements and handling all manner of organisational tasks.

Key Accountabilities

Team Co-ordination

• Setting up and attending calls with external partners
• Keeping all relevant parties updated and informed
• Managing and anticipating complex diary and travel ensuring appropriate deadline are met and priorities are preserved efficiency.
• Hotel Booking and Co-Ordination.
• Comprehensive inbox management such as checking emails and ensuring queries are correctly answered or forwarded to the relevant person for action and following up.
• Dealing with confidential matters with a very high level of professionalism, discretion and confidentiality
• Ability to handle request and enquiries autonomously with little direction
• Independent and creative thinking i.e. is there a better way to do something
• Supporting the CoE director and their team with projects and activities as required.
• Global Induction portal –Quarterly maintenance and curation of portal
• Adhoc updates as per business changes.
• Ongoing of digital L&D Portals to ensure they are always accessible and able to be used

Finance/Budget:

• Processing invoices, expenses, and also ad hoc payment requests. Double checking invoices are correct before being presented to President for final approval.
• Ordering of all POs upon request from team and advising requestor of PO number once approved so they can communicate it to supplier
• Managing a PO tracker to include spend amount and details
• Goods receipt invoicing once work has been completed
• Monthly budget calls with CoE Leader and direct reports to update on current financial outlook of each area’s spend and to discuss projected/upcoming spend
• Manual payments if supplier is being used as a one off and we’re not setting them up on the system for future usage.
• Year-end closure: reconciliation and review process to close any unused or open POs
• New supplier set up – working with Vendor Master Data team to carry out end to end process of creation of new supplier on Procurement system (GENi)

Skills and Experience

Essential:

• Demonstrable experience in a supporting PA/EA type role in a corporate, fast-moving environment requiring
• tact, judgment, and discretion in handling internal and external contacts.
• Experience of diary management.
• Good sense of business acumen to communicate effectively with senior management
• Good planning and organisational skills with strong attention to detail.
• Advanced knowledge of Outlook, Word, Excel and PowerPoint.
• Fluent spoken and written English, additional languages an advantage

Desirable:

• Candidates should ideally be degree qualified
• A proven track record of providing co-ordination and diary management at a senior level
• a good communicator as well as being a strong self-starter with a very
• flexible approach

What we offer

Imperial Brands offer a competitive package of salary, bonus scheme, pension and 25 days holiday (with an additional 4 days on top to cover the Christmas period and bank holidays) and hybrid work.

Next steps

Interested applicants should apply with their CV highlighting their suitability for the role.